Public Records Act Request
The District offers access to our public records upon request, as required by the California Public Records Act, Government Code sections 6250 to 6270. The Public Records Act is designed to give the public access to information in possession of public agencies, such as South Placer Municipal Utility District, subject to certain exemptions. While access to records is provided at no charge, we are allowed to recover copying costs from the requestor. The District Rates & Fees page establishes fees for requested copies of South Placer Municipal Utility District records.
What are ‘public records’?
“Public records” include any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by SPMUD regardless of physical form or characteristics. In legal terms, “writing” means handwriting, typewriting, printing, photostatting, photocopying, photographing, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing, any form of communication or representation, including letters, words, pictures, sounds or symbols or any combination thereof, and any record thereby created, regardless of the manner in which the record has been stored. The Public Records Act covers only records that already exist. It does not require creation of documents, lists or compilations.
SB272 – Catalog of Software
Approved on October 11, 2015, a section was added to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
• A multi-departmental system or a system that contains information collected about the public.
• A system that serves as an original source of data within an agency.
An Enterprise System does not include any of the following:
• Information Technology security systems, including firewalls and other cyber security systems.
• Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
• Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
• Systems related to 911 dispatch and operation or emergency services.
• Systems that would be restricted from disclosure by Section 6254.19.
• The specific records that the information technology system collects, stores, exchanges or analyzes.
Enterprise System Catalog (https://south-placer-municipal-utility-district.systemcatalog.net)